Lights, camera, action! Filming at your office offers a cost-effective and convenient solution for showcasing your staff members in interviews or featured videos. However, it's essential to recognize that filming within your workspace can potentially disrupt regular operations and pose unforeseen challenges. The key to a successful shoot lies in effective communication. By ensuring that every member of your team, regardless of their location, is informed about the production's date, time, location, and significance, you can foster a more engaged, well-prepared, and cooperative staff. Rest assured, there are numerous strategies to help your team prepare and ensure a smooth and seamless filming experience with our expert video services at Visual Captive!

Choose an Appropriate Filming Location

‘Business as usual’ can present major issues when filming with sound, like when conducting an interview. Fans or A/C may have to be turned off, which can be tricky with centrally controlled air. Be sure to turn off any loud equipment, and to mute or unplug any nearby phones.

Our crew will typically do a location scout prior to the day of filming & work with you to establish the best places for us to film. 

Ensuring Office Cleanliness

• Ensure that your office is clean and tidy before the video production. A clean and organized space will create a more professional and appealing visual backdrop.

• Remove any unnecessary clutter or distractions from the office area that will be visible in the video frame.

• Dust surfaces, clean windows, and vacuum or sweep the floors to give your office a fresh and presentable look.

• Pay attention to details such as tidying cables, arranging furniture, and removing personal items that may not be relevant to the video.

• Background setup: Consider the background of the office where the video will be filmed. Ensure it represents your brand and conveys the desired message.

• Remove or rearrange any items that might distract or conflict with the video's purpose.

Consider Crew Parking & Access

Is there designated parking available for our crew? Additionally, please consider the accessibility for loading and unloading equipment. If the filming location is on an upper floor, are service elevators accessible for our use?

Preparing Employees

To ensure a smooth filming process, it is important to communicate with the front desk, security, and anyone who may appear on camera, notifying them of the upcoming shoot. This proactive approach helps prevent interruptions, such as loud noises or doors opening at critical moments. 

Additionally, it is crucial to prioritize the preparation of on-screen talent. Providing ample time for rehearsal and readiness will contribute to a relaxed atmosphere and a more efficient shooting schedule.

Dress code

• Determine a dress code that aligns with the tone and message of your video. It should be appropriate for your industry and target audience. 

• If you have a specific dress code, communicate it to your team in advance to ensure everyone is dressed accordingly.

• Generally, aim to wear attire that is consistent with the employee’s everyday work uniform.

• Avoid distracting jewelry or tops

Read more: Dress Code Pamphlet

Provide guidelines and training

Follow our guide for what to expect on the day, use our tips and tricks to prepare your employees for how to themselves on camera. This includes tips on posture, how to talk on screen, eye contact, and body language.

Read more: Tips & Tricks Guideline

Conclusion

In conclusion, filming at your office presents a cost-effective and convenient solution for featuring your staff members in interviews and videos. However, it's crucial to be aware of the potential disruptions and challenges that may arise. Effective communication is key to a successful shoot, ensuring that all team members are informed about the production details and its importance. 

By fostering engagement, preparedness, and cooperation among your staff, you can achieve a more seamless and well-presented production. Remember, there are various strategies available to help your team prepare and ensure a smooth filming experience, including choosing an appropriate filming location, maintaining office cleanliness, considering crew parking and access, and preparing your employees through guidelines and training. With these considerations in mind, get ready to showcase your team's talents on screen.